Job Description:
About The Firm
Our client, an AV Preeminent-rated Florida Defense Firm, handles litigation and appeals in all Florida state and federal courts. With over 55 attorneys across 7 offices, we serve clients throughout the State of Florida. The attorneys are committed to providing exceptional legal services, and they have the experience, resources, credentials, and credibility necessary to assist their clients in achieving their desired results.
Our client is currently seeking a Legal Assistant with 3+ years of prior Insurance Defense experience, preferably in the areas of medical malpractice and healthcare defense.
Primary Responsibilities
Maintain attorney's calendars, ensuring deadlines and events are appropriately calendared and met. Schedules appointments, depositions, meetings, inspections, hearings, etc., and keep appointment calendars for the candidate’s team of attorneys.
Assist attorneys in drafting, proofreading, redacting, and editing various documents and contracts for correct spelling, grammar, punctuation, format, and content.
Manage billing for assigned attorneys (time entry, pre-bills, invoicing) and ensure compliance with client billing guidelines.
Handle incoming invoices from vendors, experts, and other third parties for services rendered to the firm on behalf of our clients.
Submit New Case Assignments, Conflict Checks, and manage other matter-related updates. Submit and prepare files for closure.
Answer telephone and routine questions from clients and team members and/or route calls to appropriate staff members.
Assist with the organization of client materials and attorney work products.
Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and services and submission to opposing counsel.
Manage Case Glide, Acuity, Legal Tracker, and other litigation management portals to update clients.
Efficiently and thoroughly understand how to use all necessary Firm software.
Perform administrative duties such as client file management, general correspondence, expense reports, CLE tracking, check requests, etc.
Skills & Abilities
Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
Communication: Possess excellent verbal and written communication skills.
Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
Dependability: Follow instructions, complete tasks on time, commit to the hours necessary to complete assignments, and work independently.
Professionalism: Approach others tactfully, treat others with respect, and react well under pressure.
Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
Technical Skills: Possess basic PC skills; Ability to use phone system, copier, scanner, fax, and printer.
Minimum Qualifications
High school diploma from an accredited institution.
A minimum of three to five years of experience is required.
Benefits
The firm offers a comprehensive benefits package for staff that includes medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, and long-term disability. We also offer optional benefits such as critical care, accident and hospital indemnity insurance, and life insurance for dependents.
To learn more, contact:
Sydney Frankel, Legal Staffing Recruiter